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	<title>The Mossberg Solution &#187; Outlook</title>
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		<title>How to Tweak Outlook Email To Work for You</title>
		<link>http://solution.allthingsd.com/20090915/how-to-tweak-outlook-email-to-work-for-you/</link>
		<comments>http://solution.allthingsd.com/20090915/how-to-tweak-outlook-email-to-work-for-you/#comments</comments>
		<pubDate>Tue, 15 Sep 2009 22:26:03 +0000</pubDate>
		<dc:creator>Katherine Boehret</dc:creator>
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		<description><![CDATA[Despite the popularity of Microsoft Outlook, many users aren't familiar with a number of its coolest functions. Here's a guide to some of the email service's lesser-known talents.]]></description>
			<content:encoded><![CDATA[<p>If you have a job, chances are you use Microsoft Outlook.</p>
<p>But are you using it to your best advantage?</p>
<p>Despite the popularity of Microsoft Outlook, several of its functions aren&#8217;t noticeable unless you dig around in menus or try out keystroke shortcuts. Many of these tricks can be found by reading a user manual, but users would rather be spending their time in Outlook responding to or writing emails. </p>
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<p>In last week&#8217;s column I reviewed a program called Postbox, which displays email and its contents in unique ways. In that review I mentioned that Outlook, too, has extra functions, but that these aren&#8217;t always as obvious as they should be. Below, I&#8217;ve compiled a list of what I consider to be some of Outlook&#8217;s lesser-known talents. I focused on Outlook 2007, which many people currently use, and I also included a handful of notes about what Outlook 2010—due out late spring or early summer—will include. With any luck, you&#8217;ll find a few tips here that make your time in Outlook better spent. </p>
<h5 class="subhed">Search Me</h5>
<p>Rather than simply entering a word into the Outlook search box, you can help the search engine narrow its results by giving it specific parameters. For example, if I remember that my friend sent an email with &#8220;LSU tickets&#8221; in the subject line, I can type &#8220;subject: LSU&#8221; to pull out all emails about the Louisiana university. Or if I want to find all emails from Molly, I can write, &#8220;from: Molly.&#8221; This works with several other terms including &#8220;to,&#8221; &#8220;sent,&#8221; &#8220;cc&#8221; and &#8220;message size.&#8221;</p>
<p>Search Folders, shown in the folder list with a magnifying glass icon beside them, offer a way of saving the searches you perform most often. If, for example, you often search for flight confirmation emails, you could make a Search Folder called &#8220;Travel&#8221; that would contain a constantly updated list of emails containing the names of airlines. </p>
<div class="media-CENTER" style="width:360px;"><a href="http://online.wsj.com/public/resources/images/PJ-AR597_MOSSBE_G_20090915172551.jpg" rel="lightbox" title="MOSSBERG"><img src="http://online.wsj.com/public/resources/images/PJ-AR597_MOSSBE_G_20090915172551.jpg" width="360" height="240" style="float: none;" alt="MOSSBERG" /></a>
</div>
<p>New folders can be set up by right clicking on the Search Folders icon, selecting New Search Folder and following steps to select a type of folder from one of many pre-set types of folders—such as &#8220;mail sent directly to me,&#8221; &#8220;large mail&#8221; or &#8220;mail flagged for follow up.&#8221; Or you can create a custom Search Folder by telling it to search for certain words that appear within specific message fields.</p>
<h5 class="subhed">Color Coding</h5>
<p>To make certain emails stand out in a large list—like emails from your boss or messages addressed only to you—you can set up a rule that makes the email show up in a specific color. Or you can set certain emails to appear in bold font, or in a specific font type and size. Just think of all the emails from your mom that will never go unnoticed again thanks to red type, 14-point font and underlined text.</p>
<p>Setting up the way emails are displayed can be done by going to the Tools menu, selecting Organize, Using Colors and then choosing specific colors for emails from specific people. More advanced automatic settings for applying font type and size to emails can be added by selecting Automatic Formatting in the top right corner of the Using Colors screen. Click &#8220;Add&#8221; to create more rules. </p>
<h5 class="subhed">Souped-Up Calendar</h5>
<p>The Outlook Calendar can be organized to look the way you want it rather than the way it&#8217;s set up by default. For example, if you like looking at your day in hourly intervals rather than Outlook&#8217;s default 30-minute blocks, you can right click anywhere you see hours shown and select 60 minutes. Other increments are also available, like five, 10 and 15 minutes. </p>
<p>Outlook can also display other time zones right beside your own time zone by right clicking on the listed meeting hours, selecting Change Time Zone and checking the box labeled Show an Additional Time Zone. This is helpful for people who often work with distant colleagues, saving them from making a mistake and not factoring the right time zone for the other person. A Swap Time Zone button here quickly changes from one set zone to another, which could be a boon for people who regularly travel to different places and want their Outlook settings to reflect that they&#8217;re working from there.</p>
<p>Like color-coded emails, calendar events can be automatically sorted into pre-set categories like Personal, Travel and Family by setting formatting to look for certain words like Tennis (Personal), United (Travel) and Mom, Dad or Allison (Family). Added events that use these words automatically get labeled with a designated color to give your calendar a visual way of distinguishing different types of activities. </p>
<p>Another useful calendar tip: You can hold Control while selecting certain dates on the small view of the calendar and you&#8217;ll see only the schedules for those dates. So if I want to see Sept. 19, 22 and 24, I hold Control while selecting each date to see the three days&#8217; activities displayed in the right viewing panel. </p>
<h5 class="subhed">Visual Contacts</h5>
<p>All Contacts in Outlook can be labeled with a photo of the person, which you add by double clicking on the small head icon in someone&#8217;s contact card and then choosing a photo from your collection. People who work in the same company and use Outlook can add their own photo to their contact and it will show up with their emails. </p>
<p>The top right corner of each contact card shows what a person&#8217;s digital business card would look like; this is an image that can be edited and copied using a right click, and then it can be copied and pasted to any email signature. </p>
<h5 class="subhed">Looking Ahead</h5>
<p>In Outlook 2010, due out next year, Microsoft (MSFT) says it hopes to streamline work in Outlook, creating smarter rules that do more with less manual work. </p>
<p>One example of this approach is that emails in the next version of Outlook will be, by default, sorted into conversations—a little like Gmail&#8217;s current system. An Ignore button will move all future emails related to the same conversation into the Deleted Items folder. That will include those with changed subject lines because Microsoft uses a special identifier to know which emails are associated with one another. A Clean Up button moves all redundant replies to the Deleted Items folder, leaving just the most recent message in the conversation. </p>
<p>Another feature is Reply with Meeting, a button in Outlook 2010 that will let users create a meeting out of an email. Selecting Reply with Meeting automatically invites those included in the email to attend a meeting. </p>
<p>The title of the meeting is the same as the subject of the email. If the users are in the same corporate network and they all use Outlook Calendar, this tool also looks for the next available time and date on everyone&#8217;s calendar.</p>
<p>Quick Steps, another streamlined feature of Outlook 2010, are one-click shortcuts that simultaneously perform several common actions that people take when handling email. If you select a Quick Step called Reply and Delete, it replies to an email and deletes the original. Users can create their own personalized Quick Steps like one labeled Social that, when selected, marks the email as read, moves it to a special folder and labels it under a certain category.</p>
<p class="tagline">Edited by Walter S. Mossberg.</p>
<p><strong>Write to </strong><br />
                Katherine Boehret at <a href="mailto:mossbergsolution@wsj.com">mossbergsolution@wsj.com</a></p>
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		<title>A Program That Makes Your Inbox Less Scary</title>
		<link>http://solution.allthingsd.com/20090908/a-program-that-makes-your-inbox-less-scary/</link>
		<comments>http://solution.allthingsd.com/20090908/a-program-that-makes-your-inbox-less-scary/#comments</comments>
		<pubDate>Wed, 09 Sep 2009 04:02:03 +0000</pubDate>
		<dc:creator>Katherine Boehret</dc:creator>
				<category><![CDATA[Apple]]></category>
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		<description><![CDATA[Postbox, a program that sorts through your email and detects its contents, is a good option for someone who wants a fast search option built into email, writes Katherine Boehret.]]></description>
			<content:encoded><![CDATA[<p>For many people, email is the main way they communicate with friends, co-workers and family members. It contains bills, class assignments, trip itineraries, photos and love notes. But as much as it gets used every day, the software that we utilize to read and sort our email isn&#8217;t as clever or time-saving as it could be.</p>
<p>This week I tested Postbox 1.0, a program designed to handle your email in a smart, helpful manner. Starting Wednesday, this program is available at <a href="http://www.postbox-inc.com/">www.Postbox-Inc.com</a>. Postbox sorts through your email and detects its contents so you can see Web links, photos, contacts and other items themselves with one button click—whether Microsoft Word (MSFT) documents, PDFs or spreadsheets—without digging through messages. Since its inbox is constantly being indexed, all search queries return near-instant results.</p>
<div class="media-CENTER" style="width:360px;"><a href="http://online.wsj.com/public/resources/images/EK-AF027_MOSSBE_G_20090908171033.jpg" rel="lightbox" title="MOSSBERG"><img src="http://online.wsj.com/public/resources/images/EK-AF027_MOSSBE_G_20090908171033.jpg" width="360" height="240" style="float: none;" alt="MOSSBERG" /></a><br />
<br />
Postbox uses an Inspector Pane on the right side of each email to extract and display elements like images, attachments and contact information.</div>
<p>Postbox&#8217;s founders come from Mozilla Corp., maker of the popular Firefox browser, so Postbox is based on Mozilla technology and its security standards. Email is indexed locally on your computer, so none of it is sent back across the Web to Postbox. It uses Content Tabs (tabs are another feature borrowed from Firefox) to help visually organize folders, messages and content extracted from those messages. It displays the most important elements of each message in a right-side panel. Received emails can even be edited so they aren&#8217;t sitting in your inbox with subject lines like, &#8220;Fw: Re: Re: Sept.&#8221; Instead, you can rewrite the subject to something like &#8220;Flight times.&#8221;</p>
<p>But this program isn&#8217;t free like Gmail, Hotmail or other Web-based email programs, nor does it come preloaded on a computer the way Apple Mail (AAPL) is on every Mac. Users can try Postbox for a free 30-day trial period after which each license costs $40, allowing one person to use their license on multiple computers (i.e. at work, at home, on a laptop). For another $20, a Family Pack option will give up to five family members use of Postbox. An additional $25 buys a Lifetime Upgrades plan that entitles you to receive free of charge any major version of Postbox that&#8217;s released; other nonmajor releases are free upgrades.</p>
<p>I used Postbox on a Mac and a Windows Vista computer, filling it up with thousands of emails from Gmail, Hotmail and .Mac accounts. It didn&#8217;t run properly on my company-issued computer, which is plugged into a network firewall. Postbox says it supports open protocols like IMPAP, POP and SMTP, and that it would work with Microsoft Exchange if Exchange were set to use those open protocols.</p>
<p>For all of Postbox&#8217;s terrific features, it can be hard to suddenly see your email in a different way since most of our email programs haven&#8217;t changed much in years. Outlook, for example, has plenty of hidden features that many people never learn how to use. Postbox seems to know how slow users are to adapt to change and so it reveals many of its features whenever it gets the chance.</p>
<p>For example, Postbox pops up an alert that shows you how to connect this email program to Facebook and Twitter so that you can post status updates or tweets without leaving your email. These connections also let Postbox try to pull one representative photo for each of your email contacts by matching a name in an email with someone&#8217;s Facebook or Twitter name—if you follow the person. It also uses photos assigned to contacts in the Mac OS X address book, which is used by Apple Mail.</p>
<p>Or take a feature in Postbox called Topics. This is a way of auto-organizing messages into different groups after you label them as being part of a certain topic, say &#8220;Mom&#8217;s Birthday.&#8221; All messages in an email conversation are grouped into &#8220;Mom&#8217;s Birthday,&#8221; as are any future responses to the same conversation. Postbox gives you three ways to label an email conversation as being part of a certain topic: from the toolbar, using a Topics button in the message header or by pressing &#8220;T&#8221; from within a message. You can also select a topic as you&#8217;re composing an email, pre-sorting that conversation into a designated topic.</p>
<p>Not everyone will like Topics because, however helpful the feature is, it makes the user do more work when he or she just want to get through a huge pile of unread emails. Labeling each email with a certain topic doesn&#8217;t take long, but it&#8217;s still an extra step. I would like Postbox to create automatic topics for sorting emails. For example, I recently sent and received at least 50 emails related to rescheduling tennis matches. Even though all the messages had the word &#8220;tennis&#8221; in them, not all of them were related to the same email, so they wouldn&#8217;t sort into the topic I created, &#8220;Tennis Make-Up.&#8221; Postbox says it has considered automatic options like these and may try to incorporate something similar in future versions of the product.</p>
<p>If my 30-day trial ran out tomorrow, I&#8217;d miss Postbox&#8217;s Inspector Bar the most. This feature works like a filter, instantly sucking out the most important parts in each email—including messages, attachments, images or links—and displaying them in a blue, right-side panel.</p>
<p>Another useful tool in Postbox is the Compose Sidebar. This also appears as a right-side panel but it shows up when someone is writing an email. This panel can display attachments, images, links or contacts found in all emails so you can simply drag and drop that item into your email as you&#8217;re composing it. This took me a while to get comfortable using because I&#8217;m so used to hunting through emails for things that I need to find. But once it became a habit, I found myself using the Compose Sidebar often.</p>
<p>If you have Postbox running in the background and you get an email, small notifications appear in the bottom left of your screen telling you which email account received the message and who sent it.</p>
<p>In the Content Tabs, which fill up with all attachments, images, links or contacts found in your indexed email, a feature called the Action Bar lets you save, send, or instantly glance at a document. This saves you from opening each email and its attachment, a process that sometimes requires opening a slow-to-open program to see the document. A slider in this Action Bar lets you adjust the size of images from small to large.</p>
<p>Postbox shines a unique light on email and the way we work with it every day. Not all of its features will come naturally for long-time users of the same email program. But for someone who wants a fast search option built into email, Postbox is a winner.</p>
<p class="tagline">Edited by Walter S. Mossberg.</p>
<p class="tagline">Email <a href="mailto:mossbergsolution@wsj.com">mossbergsolution@wsj.com</a></p>
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		<title>A Desktop That Begs to Be Organized</title>
		<link>http://solution.allthingsd.com/20090407/a-desktop-that-begs-to-be-organized/</link>
		<comments>http://solution.allthingsd.com/20090407/a-desktop-that-begs-to-be-organized/#comments</comments>
		<pubDate>Wed, 08 Apr 2009 04:02:02 +0000</pubDate>
		<dc:creator>Katherine Boehret</dc:creator>
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		<description><![CDATA[BumpTop, a program that displays items in a way that makes programs and files easy to see and open, turns your digital desktop into a three-dimensional environment.]]></description>
			<content:encoded><![CDATA[<p>Like many people today, I keep a lot of my important documents and communications in digital form. But I still print out the files and put them on my desk so I can have them in front of me instead of buried in computer subfolders within folders.</p>
<p>This week, I tested BumpTop, a program that displays items in a way that makes programs and files easy to see and open. It does this by turning your digital desktop into a three-dimensional environment that looks like your physical desktop. A few quick gestures neatly stack piles of items or tack important items onto one of four virtual walls. You can even flick your mouse to &#8220;toss&#8221; files to programs or group files into a pile, like stacking all your PDF files together. Special photo frames on the walls show slideshows of photos from PC folders or feeds from photo Web sites like Flickr or Picasa.</p>
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<p>BumpTop comes from Toronto-based Bump Technologies Inc. and it has been in a private testing stage for a little over a year. Starting Wednesday, it&#8217;s available for anyone to download at <a href="http://bumptop.com" rel="external">BumpTop.com</a>. It comes in a free or $29 Pro version. In Pro, files you use most often will grow bigger over time and you can flip through a pile&#8217;s contents by rolling the mouse&#8217;s scroll wheel, among other things.</p>
<p>I used BumpTop Pro for over two weeks and tried it on four computers running three different Windows operating systems: XP, Vista, and the prerelease version of Windows 7. BumpTop says it hopes to develop a Mac version in the future. (It should work on Parallels, a program that runs Windows virtually on a Mac, according to Bump Technologies, but not on Fusion, a similar program.)</p>
<h5 class="subhed">Good-Looking Display</h5>
<p>This program is a real looker. When I showed it to friends, they immediately wanted to play with it, dragging pictures to pin on virtual walls and drawing circles around several icons at once to stack them into piles like magic. And when you toss files to certain programs, they perform functions. A Microsoft Word document tossed to the email icon generates an email with the document attached. Photos I tossed to the Facebook icon were posted on the social-networking site. Files can be tossed to a printer, the recycle bin, other piles and, in the Pro version, attached USB drives.</p>
<h5 class="subhed">Program Switch</h5>
<p>But as much as I liked BumpTop, I kept coming back to the same conclusion: It was fun while I was using it, but I wasn&#8217;t naturally inclined to leave the program I was using &#8212; like my email program, my browser or TweetDeck &#8212; just to do something on the desktop in a more visually pleasing way. And since the computer&#8217;s desktop has never been as functional as popular programs, it&#8217;s hard to expect people to spend a lot of time there.</p>
<div class="media-CENTER" style="width: 300px;"><a href="http://online.wsj.com/public/resources/images/PJ-AP076_pjMOSS_G_20090407220837.jpg" rel="external" title="Click to enlarge graphic"><img src="http://online.wsj.com/public/resources/images/PJ-AP076_pjMOSS_G_20090407220837.jpg" alt="Mossberg" class="aligncenter" height="200" width="300" /></a><br />BumpTop creates a three-dimensional desktop where files can be cleverly organized or displayed.</div>
<p>Also, while BumpTop introduces a new, attractive user interface to the desktop, its 3-D functionality doesn&#8217;t extend throughout the whole computer, so you find yourself jumping back and forth between different ways of doing things.</p>
<p>BumpTop requires a computer with 3-D graphics and drivers, which older machines won&#8217;t have. Just for kicks I installed BumpTop on my older XP machine, which didn&#8217;t have the necessary requirements, and sure enough, it ran slowly and didn&#8217;t represent programs like Microsoft Outlook (MSFT) and Mozilla&#8217;s Firefox with the correct icons. Specific system requirements for BumpTop, along with a list of what the Pro version has that the free version lacks, can be found at BumpTop.com/download.</p>
<p>BumpTop&#8217;s point of view is like looking down from the ceiling in a room with four walls. It installs with three picture frames on its walls, and these display content from three sources: your computer&#8217;s My Pictures folder, Flickr.com&#8217;s main photo feed and a Flickr feed of photos Bump Technologies chose. You can change the images in settings, or delete the frames altogether.</p>
<p>The picture frames show ever-changing slideshows, and to do this, they only load low-resolution thumbnails of the images they display. This looks good when you&#8217;re quickly glancing at BumpTop, but if you double-click on a frame to zoom in, you&#8217;ll see a blurry photo. Bump Technologies says it plans to improve this where possible. Any photos on BumpTop other than those displayed in frames are visible in high resolution when you zoom in.</p>
<p>BumpTop loads with icons representing Twitter, Facebook and Email pinned to its right wall. And you can add your printer to the wall and toss things to it, printing them immediately.</p>
<h5 class="subhed">Wall Clingers</h5>
<p>The small visual details built into BumpTop make it a pleasure to use. Every time you open something, its representative icon hurls toward you in 3-D as if it were thrown. Items that are pinned to a wall flip end over end and playfully cling to the wall surface like a starfish with sticky, suction feet.</p>
<p>Special mouse movements generate on-screen options for organizing your BumpTop. Lassoing multiple images by drawing a line around them with your mouse pulls up a pie menu with options like &#8220;Grow,&#8221; &#8220;Shrink&#8221; and &#8220;Grid.&#8221; A &#8220;Pile by Type&#8221; option can organize all or just some of your desktop icons into piles arranged by similar characteristics, which by itself could be a big help.</p>
<p>Searching for something on your desktop isn&#8217;t a hassle anymore. Any time BumpTop is open, you can start typing and the program will search names of all items in BumpTop for results with the text you&#8217;re typing; those that match your request will glow.</p>
<p>I tried BumpTop on a touch-screen PC running Windows 7 &#8212; the HP TouchSmart PC &#8212; and the feeling of reaching out and tossing things around with my finger was even more enjoyable than using the mouse. As touch-screen PCs become more popular, BumpTop and programs like it will fit in more naturally.</p>
<p>If you miss seeing the photo that was on your regular desktop, an adjustment in Settings lets you use your Windows background on the BumpTop floor. Images can be assigned to each of the four walls; I assigned a photo of the National Mall at night to my back wall and a photo of my favorite lighthouse to my floor.</p>
<p>BumpTop is a pleasure to use and for no cost, the free version is certainly worth a try. If you like what you see and you&#8217;re willing to change the way you use your desktop, the Pro version might be worthwhile. Just be sure your computer has the correct specifications and be ready for blurry close-ups of the picture frames.</p>
<p class="tagline">Edited By Walter S. Mossberg</p>
<ul>
<li>Email us at <a href="mailto:mossbergsolution@wsj.com" rel="external">mossbergsolution@wsj.com</a>. Find this and other columns and videos online free at the All Things Digital Web site: <a href="http://solution.allthingsd.com" rel="external">http://solution.allthingsd.com</a></li>
</ul>
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		<title>Finally, a Worthy Heir to Outlook Express</title>
		<link>http://solution.allthingsd.com/20070606/finally-a-worthy-heir-to-outlook-express/</link>
		<comments>http://solution.allthingsd.com/20070606/finally-a-worthy-heir-to-outlook-express/#comments</comments>
		<pubDate>Wed, 06 Jun 2007 00:01:00 +0000</pubDate>
		<dc:creator>Katherine Boehret</dc:creator>
				<category><![CDATA[Katherine Boehret]]></category>
		<category><![CDATA[Microsoft]]></category>
		<category><![CDATA[The Mossberg Solution]]></category>
		<category><![CDATA[Active Search]]></category>
		<category><![CDATA[Apple Mail]]></category>
		<category><![CDATA[email]]></category>
		<category><![CDATA[embedding]]></category>
		<category><![CDATA[Hotmail]]></category>
		<category><![CDATA[Live Mail]]></category>
		<category><![CDATA[Outlook]]></category>
		<category><![CDATA[RSS]]></category>
		<category><![CDATA[Windows]]></category>
		<category><![CDATA[XP]]></category>

		<guid isPermaLink="false">http://solution.allthingsd.com/20070606/finally-a-worthy-heir-to-outlook-express/</guid>
		<description><![CDATA[Microsoft hopes to simplify lives with a third release to replace Outlook Express. And judging by an early version of Windows Live Mail, which includes photo embedding and IM integration, the third time could be the charm.]]></description>
			<content:encoded><![CDATA[<p><em>(See Corrections &amp; Amplifications item below.)</em></p>
<p>If you didn&#8217;t know any better, you might think <a href='http://online.wsj.com/quotes/main.html?type=djn&#038;symbol=msft'>Microsoft</a> Corp. was trying to confuse you into using the wrong email program &#8212; or wanted to scare you away from email altogether. Throughout roughly the past year, the company has introduced two would-be successors to its well-liked Outlook Express email program. One attempt, now discontinued, featured annoying advertisements that couldn&#8217;t be hidden; the other comes loaded on PCs with the new Windows Vista operating system but amazingly doesn&#8217;t work with Microsoft&#8217;s own Hotmail.</p>
<p>Now, Microsoft is hoping to clear up the confusion and simplify lives with a third release to replace Outlook Express: Windows Live Mail. And judging by an early version of the program, the third time could be the charm.</p>
<div class="media-LEFT" style="width: 245px;"><img src="http://online.wsj.com/public/resources/images/PJ-AK354_pjMOSS_20070605202529.jpg" alt="Photo" height="204" width="245" /><br />Microsoft&#8217;s Windows Live Mail, a free download, enables photo embedding, resizing and touch-ups in the email.</div>
<p>Outlook Express, or OE as it&#8217;s called, garnered popularity as a slimmed down, consumer-friendly version of its big brother Outlook, which many people are already familiar with thanks to its widespread use in the workplace. Outlook Express was a straightforward program that let users set up email accounts in a few short steps without help from an IT department.</p>
<p>But in 2004, seven years after its debut, Microsoft stopped investing in OE, causing it to lag behind new email programs with more advanced features. Even so, its simplicity was so attractive that three years ago when Microsoft started charging $20 monthly for new users to check Hotmail emails using OE, people paid.</p>
<p>Now comes Windows Live Mail. The program can be downloaded free at <a href="http://get.live.com/betas" rel="external">http://get.live.com/betas</a>, and while it&#8217;s still in its testing phase and has kinks, it&#8217;s already rather good. It includes new bells and whistles like photo-embedding tools, syndicated feeds and integration with instant messaging. But if none of these extras interest you, you&#8217;ll be glad to find that Windows Live Mail still offers the same familiarity as OE in all its uncomplicated glory.</p>
<p>It has a few glaring bugs. Its email sound indicator doesn&#8217;t notify you of newly received emails. It lost its connection a few too many times when attempting to retrieve email &#8212; especially when I first installed it. And when I tried to email a Word attachment using Windows Live Mail, it failed, but this only happened when I used Windows Vista. Unless Microsoft fixes these bugs, which could take until the fall, all of its good intentions might be for naught. But the pluses of Windows Live Mail make me think it could be a worthy successor to OE.</p>
<p>On a separate but confusing note, Microsoft&#8217;s Web version of Hotmail was just overhauled, giving it more Web 2.0 functionality such as the ability to drag and drop messages from one folder to another without changing screens. It now incorporates a reading pane for each email like that found in Outlook or Windows Live Mail. Windows Live Hotmail, as it&#8217;s now called, is separate from Windows Live Mail.</p>
<div class="media-RIGHT" style="width: 245px;"><img src="http://online.wsj.com/public/resources/images/PJ-AK357_pjMOSS_20070605203047.gif" alt="Windows Live Mail offers new features like integration with instant messaging, but still resembles its predecessor, Outlook Express." height="128" width="245" /><br />Windows Live Mail offers new features like integration with instant messaging, but still resembles its predecessor, Outlook Express.</div>
<p>Windows Live Mail works on computers running Windows XP SP2 or Windows Vista. I tried both, and noted a few slight differences, most of which are aesthetic.</p>
<p>Before Windows Live Mail, I was up a creek when I wanted to set up my long-standing Hotmail account on Vista. My Vista laptop came with a separate but similarly named program called Windows Mail, which didn&#8217;t work with Hotmail. I had to set up the Hotmail account on my laptop&#8217;s full version of Outlook, which was more exasperating and far too slow. Outlook is designed primarily for Microsoft Exchange email &#8212; corporate email set up by companies &#8212; and can be slow and clumsy with Web-based or other consumer email accounts.</p>
<p>When I downloaded and installed Windows Live Mail on my Vista and XP machines, setting up email accounts (including Hotmail) took just about 10 seconds each. There&#8217;s no limit on the number of email addresses that you can add to Windows Live Mail, as was also the case with Outlook Express. But it took a bit longer for my various Hotmail folders to get set up. Windows Live Mail supports full two-way synchronization, a plus that guarantees any changes made on one computer will be reflected on others through your account.</p>
<p>A feature within Windows Live Mail called Active Search automatically reads emails that are visible in your preview pane and extracts keywords from those messages for advertisements that appear in a column on the far right side. But Active Search can be closed with one click, never to be seen again.</p>
<p>I was excited to use the new photo-embedding tools in this program, though this isn&#8217;t a new idea; Apple Mail, <a href='http://online.wsj.com/quotes/main.html?type=djn&#038;symbol=aapl'>Apple</a> Inc.&#8217;s equivalent to Outlook Express, already offers photo sizing and slide shows within emails. While composing an email using Windows Live Mail I selected &#8220;Add Photos,&#8221; choosing pics of a friend&#8217;s wedding from various folders on my PC. These shots appeared in my email with designated space below each for titles. Without leaving the email body, you can choose one of three frames to place around each shot, or you can change the picture itself by automatically enhancing it or by changing a color shot to black and white.</p>
<p>Windows Live Mail lets you choose photo sizes within the email to avoid unknowingly sending gigantic emails. Two categories help, labeled &#8220;Size in Email&#8221; (small, medium or large thumbnails) and &#8220;File Size&#8221; (small, medium and large; large offers up to five megabytes per photo). If you&#8217;re sending these embedded pics with a Microsoft Live ID, a link to a slide show of the photos is sent with your shots and recipients can copy hi-res versions of each image for up to 30 days.</p>
<p>I missed hearing a sound notification whenever new emails arrived. Microsoft says it will fix this and other bugs by the fall, at the latest, which is a long time to wait.</p>
<p>Another thing that bothered me was that each contact name has an icon beside it showing a generic photo, which you&#8217;d assume could be replaced with an actual photo of the person. But instead, that icon will only show an image if that person is on your Live Messenger buddy list (Microsoft&#8217;s integrated instant-messaging program) and if he or she chooses to show a photo. This seems like a real waste of space for the majority of your contacts who won&#8217;t be Live Messenger users.</p>
<p>Junk-mail settings can be adjusted to &#8220;Low,&#8221; &#8220;High&#8221; or &#8220;Safe List Only,&#8221; meaning that only those emails on a list that you create can be received.</p>
<p>As I kept my Windows Live Mail account open, it didn&#8217;t seem to be checking email as rapidly as my old Outlook Express program did; this was the case on my XP desktop and on my Vista laptop. The program seemed to have trouble establishing an Internet connection through Windows Live Mail on both PCs more than a few times, though I was simultaneously using a Web browser. This occurred less the more I used Windows Live Mail, but it was irksome at first.</p>
<p>Other interesting features of this new email client include RSS feeds that are specifically organized in your account like emails; I set up five to start and kept a steady stream of news coming in. You can also be notified when of one of your contacts signs on to Live Messenger, letting you link directly into an instant-messaging conversation rather than an email for faster communication. Also, content from emails can be uploaded to your Microsoft Spaces site in a single click.</p>
<p>As usual, contacts from other programs like Outlook and certain file types can be imported into your Windows Live Mail contact list; compatibility will be expanded when the final version of Windows Live Mail is released later this year.</p>
<p>For now, though this email program is still in beta and has its wrinkles, you&#8217;ll find it to be a helpful and straightforward program to use, just like its predecessor, Outlook Express.</p>
<p class="tagline">Edited by Walter S. Mossberg</p>
<ul>
<li>Email me at
<link id="CX" linkend="i4-SB118109144286625868" type="EXTERNAL">MossbergSolution@wsj.com</link></li>
</ul>
<p><strong>Corrections &amp; Amplifications:</strong></p>
<p>Microsoft Corp. charges $20 annually for new users to check Hotmail emails using Outlook Express. Due to inaccurate information from Microsoft, this article states that this was a monthly charge.</p>
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		<title>Beyond the Standard-Issue Keyboard</title>
		<link>http://solution.allthingsd.com/20070516/beyond-the-standard-issue-keyboard/</link>
		<comments>http://solution.allthingsd.com/20070516/beyond-the-standard-issue-keyboard/#comments</comments>
		<pubDate>Wed, 16 May 2007 00:01:00 +0000</pubDate>
		<dc:creator>Katherine Boehret</dc:creator>
				<category><![CDATA[Microsoft]]></category>
		<category><![CDATA[The Mossberg Solution]]></category>
		<category><![CDATA[Bluetooth]]></category>
		<category><![CDATA[ergonomic]]></category>
		<category><![CDATA[Firefox]]></category>
		<category><![CDATA[keyboard]]></category>
		<category><![CDATA[keypad]]></category>
		<category><![CDATA[LCD]]></category>
		<category><![CDATA[Logitech]]></category>
		<category><![CDATA[Mac]]></category>
		<category><![CDATA[Outlook]]></category>
		<category><![CDATA[Vista]]></category>
		<category><![CDATA[Windows]]></category>
		<category><![CDATA[wireless]]></category>
		<category><![CDATA[Word]]></category>

		<guid isPermaLink="false">http://solution.allthingsd.com/20070516/beyond-the-standard-issue-keyboard/</guid>
		<description><![CDATA[A look at alternative keyboard options: two sets that operate wirelessly using Bluetooth, and a stand-alone wired ergonomic keyboard made for touch typists.]]></description>
			<content:encoded><![CDATA[<p>Many computer users assume that the keyboard and mouse they receive with a new computer or built into a laptop are optimal for typing and quick access to digital media. But plenty of alternative keyboards and mice provide ergonomic comfort and/or shortcuts built into special keys or buttons. Though these options cost extra, chances are good that they&#8217;re worth the money.</p>
<p>This week, I tested three such replacement options: two keyboard sets that operate wirelessly using Bluetooth &#8212; the replacement for wires running short distances &#8212; and a stand-alone wired ergonomic keyboard made for touch typists who value comfort during long hours in front of a computer screen.</p>
<div class="media-LEFT" style="width: 245px;"><img src="http://online.wsj.com/public/resources/images/PJ-AK235_MOSSBE_20070515213059.jpg" alt="Photo" height="157" width="245" /><br />Top left: $150 Logitech Cordless Desktop MX 5000 Laser. Top right: $65 Microsoft Natural Ergonomic Keyboard 4000. $150 Microsoft Wireless Entertainment Desktop 7000.</div>
<p>The two wireless sets I used are <a href='http://online.wsj.com/quotes/main.html?type=djn&#038;symbol=msft'>Microsoft</a> Corp.&#8217;s Wireless Entertainment Desktop 7000, which came out just a few months ago, and Logitech Inc.&#8217;s comparable but older Cordless Desktop MX 5000 Laser, which has been available for about a year and a half. Each costs $150. These keyboards have built-in shortcuts that make them handy to use on or off the desk when browsing through digital media like photos, videos and music.</p>
<p>I also tried Microsoft&#8217;s wired $65 Natural Ergonomic Keyboard 4000. It incorporates some shortcut buttons of its own, but stands out more because of its appearance: its keys are split into two groupings for right and left hands and each side slants upward in the center around an arch, forcing your hands to rest more naturally as if positioned to shake. The keyboard comes with a detachable wrist rest that raises your wrists a third of an inch above the rest of the keyboard.</p>
<p>Each product brought something slightly different to the table: The ergo offers comfort and functionality; the wireless Logitech has a multifunctional mouse and a keyboard with a built-in LCD; the wireless Microsoft shows off a sleek look and 17 touch-sensitive buttons. As a touch typist, I preferred Microsoft&#8217;s Natural Ergonomic Keyboard 4000 for its hand-relaxing setup and 13 shortcut buttons. I&#8217;m using it now to type this column, and my fingers have less distance to go before reaching a key than on a regular keyboard.</p>
<p>The basic functions of these keyboards/keyboard sets work out of the box on Mac and Windows operating systems, but their extra features work only after installing included or downloaded software, and neither the wireless Microsoft set nor the Logitech set will work on a Mac, period. Both companies claim that these products will work with Windows Vista, Microsoft&#8217;s newest operating system, but the ergonomic keyboard&#8217;s extra bells and whistles didn&#8217;t work properly on my Vista laptop.</p>
<p>I easily got the wireless Logitech and Microsoft keyboard sets communicating with their corresponding Bluetooth receivers on PCs and laptops. I pressed a Connect button on the base of each set&#8217;s mouse and keyboard before pressing the same button on the USB Bluetooth receiver and a few seconds later, I was in business.</p>
<p>The Microsoft and Logitech wireless desktops use USB plug-in Bluetooth receivers to connect the computer with the mouse and keyboard. Both mice operated on rechargeable batteries and must be docked occasionally for recharging, which is annoying &#8212; especially if you&#8217;re forgetful. But each will fully recharge in two hours, giving two and three weeks for the Logitech and Microsoft mice, respectively. Both mice get enough juice for a full day of usage after charging for 10 minutes.</p>
<p>Both keyboards use regular keys and a series of touch-sensitive buttons that work when you hover your finger over the intended button and touch it very slightly. Logitech&#8217;s touch-sensitive media buttons are relegated to the far left of its keyboard, including zoom and volume buttons that adjust with a finger flick up or down. Microsoft&#8217;s touch-sensitive keys line the entire top edge of its keypad.</p>
<p>Logitech&#8217;s wireless keyboard is about two inches wider than Microsoft&#8217;s, and for good reason: the Microsoft keyboard lacks a numeric keypad on its far right side, a feature that I missed. In place of the keypad are a set of directional buttons that mimic the basic functionality of a mouse. These let you push back from your desktop to browse digital photos while leaving your mouse on the desk yet still taking advantage of some of its functions.</p>
<p>The Logitech Cordless Desktop MX 5000 Laser keyboard uses a built-in LCD at the center top of its keyboard. This screen reflected the keyboard&#8217;s synching with my computer: it displayed my name, the date and the time. When I played music, the artist and song title scrolled across the screen. This could come in handy if you planned to constantly use the keyboard away from the PC. But in most cases, the content on the LCD wasn&#8217;t that helpful, and seemed repetitive of what was on the computer screen.</p>
<p>The Logitech mouse is sculpted to fit a hand and it offered more buttons for scrolling and navigation than the Microsoft set&#8217;s mouse. To recharge, this mouse fits upright in a stand. Microsoft&#8217;s wireless mouse recharges by lying flat on a recharging strip.</p>
<p>I used Microsoft&#8217;s Natural Ergonomic Keyboard 4000 with my desktop computers at work and in place of a small laptop&#8217;s squished keyboard. Its arched center and split keys took a little getting used to, but I was soon hooked. A special feature in the center of the keyboard called the Zoom Slider lets you zoom in or out to adjust the view of a screen. This worked for me in Microsoft Word documents, but not in Outlook Express or within Firefox&#8217;s browser.</p>
<p>Five large, numbered buttons at the center top of this ergo keyboard are called My Favorites, and I programmed them with ease by pressing one and entering the desired destination, including folders, browsers, or specific Web sites.</p>
<p>But typing on this keyboard really won me over. Its split setup won&#8217;t work for everyone, but for touch typists, it&#8217;s truly more comfortable. I typed away with ease using my right and left fingers, and keys felt closer together due to their inward-tilting shape. I noticed that I made fewer mistakes typing on this keyboard than on a regular keyboard.</p>
<p>If you spend a lot of time at a computer each day, you may want to consider one of these keyboards or keyboard sets for better ergonomics and production. It takes a little while to get used to using keyboard shortcuts for things like music and photos, but these can be real time-savers. Whatever you choose, know that there are other options out there beyond what came with your computer, and that they&#8217;re usually worth the extra money.</p>
<p class="tagline">Edited by Walter S. Mossberg</p>
<ul>
<li>Email me at <a href="mailto:MossbergSolution@wsj.com" rel="external">MossbergSolution@wsj.com</a>. Find these columns online for free at the new All Things Digital Web site: <a href="http://solution.allthingsd.com" rel="external">solution.allthingsd.com</a>.</li>
</ul>
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		<title>Getting Families Synched up</title>
		<link>http://solution.allthingsd.com/20070404/synch-family-schedules/</link>
		<comments>http://solution.allthingsd.com/20070404/synch-family-schedules/#comments</comments>
		<pubDate>Wed, 04 Apr 2007 00:01:00 +0000</pubDate>
		<dc:creator>Katherine Boehret</dc:creator>
				<category><![CDATA[Microsoft]]></category>
		<category><![CDATA[Cozi Group Inc.]]></category>
		<category><![CDATA[email]]></category>
		<category><![CDATA[Hewlett-Packard]]></category>
		<category><![CDATA[Macintosh]]></category>
		<category><![CDATA[Outlook]]></category>
		<category><![CDATA[TouchSmart]]></category>
		<category><![CDATA[Windows]]></category>

		<guid isPermaLink="false">http://solution.allthingsd.com/20070404/getting-families-synched-up/</guid>
		<description><![CDATA[The family-calendaring program Cozi Central is a digital replacement for Post-It notes. The simple, free software allows busy households to coordinate events and to-do lists, which multiple users can edit.]]></description>
			<content:encoded><![CDATA[<p>Families everywhere are constantly searching for better ways to coordinate their schedules, and many have looked to technology for help. While emails and text messages are useful, parents are hard pressed to find a simple, efficient digital replacement for Post-It notes and wall calendars.</p>
<p>Numerous companies have tried to design computers made specifically for the kitchen, with hopes of becoming the best digital hub. The latest of these, the H-P TouchSmart PC from <a href='http://online.wsj.com/quotes/main.html?type=djn&#038;symbol=hpq'>Hewlett-Packard</a> Co., boasts a beautiful touch screen for quick access, but is expensive and enormous. Even worse, the TouchSmart&#8217;s calendar software program is limited and unintuitive.</p>
<p>This week I tested Cozi Central (<a href="http://www.cozi.com" rel="external">www.cozi.com</a>), a free, downloadable calendaring program from Cozi Group Inc. that works on most Windows PCs, not just expensive new computers that hog kitchen-counter space. Cozi offers a built-in family messaging system, and shopping or to-do lists that the whole family can edit. Starting today, Cozi also automatically synchronizes with Microsoft Outlook calendars, allowing work events to be considered in the family calendar and vice versa. Plus, it can be used well beyond just the family Windows PC. It has a Web-based version, so family members can use it from a browser on any computer, anywhere &#8212; even a Macintosh. And it will send schedules and shopping lists to your cellphone via text messages or through an audible text-to-speech program.</p>
<div class="media-LEFT" style="width: 245px;"><img src="http://online.wsj.com/public/resources/images/PJ-AJ962_MOSSBE_20070403195212.gif" alt="Cozi Central organizes family activities." height="197" width="245" /><br />Cozi Central organizes family activities.</div>
<p>Cozi sounds complicated because it does so much, but it&#8217;s actually pretty simple. It was designed specifically with its audience in mind: busy moms and dads who will quickly revert to the paper calendar if a program is too complicated or time-consuming.</p>
<p>Cozi Central impressed me with its functionality and attractive overall look. It incorporates various ways to connect families with their calendars at home and on the go, and every screen is clean and uncluttered. It could stand to improve in three areas: adding notifications of changes made by other family members; allowing response messaging from family members to Cozi (now, messages can only be sent out from within Cozi); and improving the way an entire month&#8217;s schedule looks on-screen. But Cozi&#8217;s attributes are overwhelming enough for you to want to use it with your family.</p>
<p>I used Cozi in both of its formats: as a downloaded program on my Windows PC and as a Web-based program. Both coordinate and sync with one another, Web access provided. The PC-based version of Cozi Central has a few extra features, including the ability to show a month view and to automatically generate photo collages.</p>
<p>After downloading and registering the names of two main users and up to six additional users for the calendar, I named my calendar and created a password. This password can be shared with family members (or whomever will also use the calendar). Nothing in Cozi is private. I also installed Cozi&#8217;s new Outlook toolbar, which syncs your Outlook calendar with your Cozi calendar. The first sync took about 10 minutes, but thereafter, synching was quick, under a minute each time something changed on either calendar.</p>
<p>Cozi Central&#8217;s main page is appropriately called Home, and it reminded me of a bulletin board with four things tacked on a solid-color background. In the top left, a photo of your choosing is displayed. The top right shows a brief view of your family&#8217;s calendar over the next few days. The bottom right shows one of your lists (such as groceries or to-do) and another space on the Home page lets you type and send emails or text messages to family members.</p>
<p>In the calendar section, the names of those registered are designated with color-coded tabs across the top of the screen. To see one person&#8217;s calendar, select his or her tab. The All view shows everyone&#8217;s events on one calendar; each person is represented by a different colored dot.</p>
<p>All calendar entries can be typed into a designated space at the bottom of the screen in just about any format. I typed &#8220;Bridal shower tomorrow from noon-three,&#8221; and &#8220;Bridal shower&#8221; was added to the next day on my calendar from 12-3 p.m.; specifics such as reoccurrences and locations can be added by selecting the event. This lean toward the casual allows for fast, easy entries by all family members &#8212; not just the person who uses Cozi most often.</p>
<p>The Cozi program that was installed on my Windows PC showed a variety of calendar views. I prefer to see an overall month view of my calendar at all times, but couldn&#8217;t see all weeks of the month simultaneously in Cozi. The more events you have per day, the less you&#8217;ll see of your month. The Web-based version of Cozi only offers a vertical view of the next few days.</p>
<p>For users who integrate Microsoft Outlook Calendars with Cozi, special settings can be adjusted so that hundreds of business appointments don&#8217;t start cluttering up the family calendar.</p>
<p>The Shopping List section on the Home bulletin board opens current lists. By default, lists called Groceries, Wholesale and Other are already set up, but new lists can easily be added. Items are simply typed in, and the PC version of Cozi uses a list of popular items to automatically finish words as you type. Items can be crossed off by selecting a check mark.</p>
<div class="media-RIGHT" style="width: 245px;"><img src="http://online.wsj.com/public/resources/images/PJ-AJ963_MOSSBE_20070403195603.gif" alt="The Cozi calendar coordinates schedules." height="196" width="245" /><br />The Cozi calendar coordinates schedules.</div>
<p>The message section of Cozi&#8217;s Home page sent text messages and emails to others almost instantly after I entered text and selected Send. I never had to open a separate email program or type an email address or phone number. But the recipient of these messages can&#8217;t respond; Cozi only sends outgoing messages and can&#8217;t receive replies. The company hopes to add this feature in the future.</p>
<p>The phone and email options that work with Cozi could be useful in a bind. If you&#8217;re away from home and need to know a schedule or grocery list, you can dial in from a Cozi-registered phone number to hear these things read aloud or sent to you via text message. You can also send text messages to Cozi to request information. Or whoever is at the computer can send this data out directly from within the Cozi program itself.</p>
<p>If a family member changes or adds something to Cozi, there&#8217;s no way of knowing. Cozi needs to implement some kind of notification system that gives you the option to be told of any changes.</p>
<p>Photo collages are started from the Cozi Home page. These immediately fill your screen with about five to seven related photos at a time, without any work on your part. Each collage lasts for about 10 seconds, by default, and typing &#8220;S&#8221; will let you send the currently displayed collage to anyone.</p>
<p>As of now, Cozi is free of advertisements. This summer, a series of interactive advertisements will appear alongside your calendars or lists. These ads incorporate content into your Cozi, but only if you ask for it. For example, if you create a shopping list for a certain store and an item in that store is advertised on your screen, you can click the ad to put that item in your shopping list.</p>
<p>Cozi just works. It looks clean, organized and uncluttered, regardless of hectic schedules. It&#8217;s also easy enough for anyone to use, and Cozi Group Inc. is constantly working to improve the program, which is a good sign. But even its smaller faults can be overlooked for usability. Cozi makes kitchen computers, or family computers anywhere in the house, more useful.</p>
<p class="tagline">Edited by Walter S. Mossberg</p>
<ul>
<li> Email: <a href="mailto:MossbergSolution@wsj.com" rel="external">MossbergSolution@wsj.com</a></li>
</ul>
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		<title>Making Voice Mail More Like Email</title>
		<link>http://solution.allthingsd.com/20070103/voice-mail-like-email/</link>
		<comments>http://solution.allthingsd.com/20070103/voice-mail-like-email/#comments</comments>
		<pubDate>Wed, 03 Jan 2007 00:01:00 +0000</pubDate>
		<dc:creator>Katherine Boehret</dc:creator>
				<category><![CDATA[Microsoft]]></category>
		<category><![CDATA[email]]></category>
		<category><![CDATA[Jott]]></category>
		<category><![CDATA[Outlook]]></category>
		<category><![CDATA[Palm]]></category>
		<category><![CDATA[Pinger]]></category>
		<category><![CDATA[voice mail]]></category>

		<guid isPermaLink="false">http://solution.allthingsd.com/20070103/making-voice-mail-more-like-email/</guid>
		<description><![CDATA[We test Pinger, a free messaging service that tries to make voice mail a little more like email, or like a cellphone text message.]]></description>
			<content:encoded><![CDATA[<p>Despite spam and other problems, email is highly useful and effective. You can quickly send and receive messages, delete or forward them, and save them for reading at a later time. A glance at your inbox can tell you a lot about each message, including its subject, sender and the time it was received.</p>
<p>But voice mail lags behind in key ways. A voice mail still doesn&#8217;t tell you the caller&#8217;s name or reason for calling unless you listen to at least part of it. You usually can&#8217;t reply to a voice mail with a message of your own, as with email; instead, you must call the person back. And you can&#8217;t easily jump from the most recent voice mail to the 10th without listening to every message in between.</p>
<div class="media-LEFT" style="width: 150px;"><img src="http://online.wsj.com/public/resources/images/PJ-AJ382_MOSSBE_20070102191826.jpg" alt="Pinger" height="172" width="150" /><br />Pinger, a free voice mail messaging service, works on mobile devices, email and its Web site,
<link linkend=\"i2-SB116778089559965335\" type=\"EXTERNAL\">www.pinger.com</link>.</div>
<p>Still, voice mail has its place. A phone call is much more personal than an email, and lets you use vocal inflection to express your point, whereas email expressions can sometimes be misinterpreted. And it&#8217;s often easier and faster to speak your message than to type it out.</p>
<p>This week, I tested Pinger, a free messaging service that tries to make voice mail more usable by emphasizing its strengths and making it a little more like email, or like a cellphone text message. This new service comes from Pinger Inc, a Silicon Valley-based company started by former Palm Inc. employees.</p>
<p>Pinger works by sending messages using a quick back-and-forth voice-mail system. You dial a special number, say the recipient&#8217;s name, leave a message and hang up. The recipient is notified of this message and its sender via Short Message Service (SMS), and/or email and then must dial in or go to a Web page to hear the voice mail. He or she can reply to the voice mail by pressing &#8220;1,&#8221; leaving a message for the sender and hanging up.</p>
<p>You can also log into your Pinger account via the <a href="http://www.pinger.com" rel="external">www.pinger.com</a> Web site. Here, your Pinger voice mails are listed like emails, including the sender&#8217;s name, time sent, length and notes that you can add about each message. A green arrow beside messages indicates that you replied, and messages can be sorted by category.</p>
<p>Pinger is one of several new services that are trying to bring voice into the Internet age. One, called Jott, at <a href="http://www.jott.com" rel="external">jott.com</a>, lets you dial a number and dictate messages to yourself, like notes or reminders, or messages that can be broadcast to others. It even tries to transcribe what you say. Another, called Evoca, at <a href="http://www.evoca.com" rel="external">evoca.com</a>, records and stores dictation for archiving, sharing and podcasting. It offers both transcription and translation.</p>
<p>Overall, Pinger&#8217;s messaging service was most convenient when I was the sender rather than the receiver. When I didn&#8217;t have time to type a message on my BlackBerry or didn&#8217;t want to bother with writing a text message on my phone&#8217;s numeric keypad, Pinger proved to be a fast, hassle-free process that took only a few tries to get down pat. And it was helpful in situations when I wanted to leave a message rather than talk to another person.</p>
<p>But the process of receiving a Pinger message on a mobile device isn&#8217;t as straightforward as it should be. In the time needed to receive and read the Pinger text message notification about a voice mail, some users could have already received and read a text message or BlackBerry email.</p>
<p>I got started with Pinger by setting up an account with my first and last name, email address and a four-digit PIN. I entered my cellphone number, as well as the make and model of my cellphone.</p>
<p>Then, I went to the Web site Pinger.com to set up a list of contacts by entering names and email addresses of friends. I manually entered a few contacts, and then followed steps to import a more complete list of my contacts from Microsoft&#8217;s Outlook Express. Contacts can also be imported from Gmail, Yahoo, AOL, Entourage and Outlook.</p>
<p>You can send and receive messages directly on the Pinger site, without a phone, but you need a computer with a microphone to record messages.</p>
<p>But Pinger is at its best when used as an on-the-go solution with your cellphone or mobile device; I quickly left messages for friends in just a few steps. After calling a special number, a recorded voice asked, &#8220;Who do you wanna message?&#8221; I spoke the name of one of my contacts, the system repeated it back to me and a tone sounded after which I left my voice mail. Hanging up automatically sends the message.</p>
<p>To respond to a Pinger message on your cellphone, you press your phone&#8217;s &#8220;1&#8243; button after listening to the original message and speak after the tone. Just like with email, you can forward a voice mail or reply to all recipients of the message.</p>
<p>But until I became familiar with Pinger, I wasn&#8217;t sure which numeric commands did what. Pinger gives as few vocal prompts as possible to simplify things. For example, if five messages are sent back and forth between two people, the entire thread of messages will play back on the voice mail before any vocal prompts are heard. This can be a little confusing, unless you remember that the &#8220;0&#8243; key always opens a help menu.</p>
<p>Pinger may have trouble finding an audience. The idea of using voice mail might be considered too old-fashioned for younger users, while the thought of receiving a text message to get a voice mail might be too complicated for older users. And, though Pinger is currently free, it may charge in the future.</p>
<p>For people who are already familiar with mobile messaging, the extra step of calling in or logging on to a Web site to get a message may seem redundant. Pinger hopes its service will appeal to those who don&#8217;t currently use text messaging or email on a mobile device, but still want a fast way to send messages.</p>
<p>If you prefer the personal touch of voice mail over email and text messaging, or you don&#8217;t always have time to call someone else for fear of starting an entire conversation, Pinger works well. It takes a little practice to get comfortable with how you&#8217;ll use it in your everyday life, but it offers a new way to look at messaging.</p>
<p><strong>Email address:</strong> <a href="mailto:MossbergSolution@wsj.com" rel="external">MossbergSolution@wsj.com</a></p>
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		<title>An Easier Way to Send Large Email Attachments</title>
		<link>http://solution.allthingsd.com/20060712/easier-email-attachments/</link>
		<comments>http://solution.allthingsd.com/20060712/easier-email-attachments/#comments</comments>
		<pubDate>Wed, 12 Jul 2006 00:01:00 +0000</pubDate>
		<dc:creator>Walter S. Mossberg and Katherine Boehret</dc:creator>
				<category><![CDATA[Internet]]></category>
		<category><![CDATA[video]]></category>
		<category><![CDATA[EasyShare]]></category>
		<category><![CDATA[email]]></category>
		<category><![CDATA[Gmail]]></category>
		<category><![CDATA[Hotmail]]></category>
		<category><![CDATA[Kodak]]></category>
		<category><![CDATA[Macintosh]]></category>
		<category><![CDATA[Outlook]]></category>
		<category><![CDATA[Pando]]></category>
		<category><![CDATA[Shutterfly]]></category>
		<category><![CDATA[Web]]></category>
		<category><![CDATA[Windows]]></category>
		<category><![CDATA[YouTube]]></category>

		<guid isPermaLink="false">http://solution.allthingsd.com/20060712/an-easier-way-to-send-big-email-attachments/</guid>
		<description><![CDATA[A new, free, application called Pando lets you email huge attachments without breaching email size limits, or clogging anyone's inbox. In our tests, it was simple, fast and effective.]]></description>
			<content:encoded><![CDATA[<p><img src="http://allthingsd.com/theme/images/byline-katie-walt.jpg" width="123" height="123" class="byline-solution" alt="Walter S. Mossberg and Katherine Boehret" /></p>
<p>How many times have you wanted to email a large attachment &#8212; like a bunch of digital photos, an album of songs, or a hefty video &#8212; but didn&#8217;t do so because it exceeded your email provider&#8217;s, or the recipient&#8217;s, limits on attachment size, or because it might max out the recipient&#8217;s mailbox?</p>
<p>This frustration is growing increasingly common as better digital cameras produce bigger photos and large video clips, and digital music becomes more widespread. Computer hard disks have grown nicely to accommodate these files, but limits on the size of email messages haven&#8217;t. And, even if you could send such large attachments, it can take forever to send them via email, partly because broadband upload speeds lag far behind download speeds.</p>
<p>Instead of suffering the frustration of a bounced email, many folks have resorted to Web-based services like Shutterfly or Kodak EasyShare Gallery or YouTube.com or Google Video for sharing digital photos and videos. They upload the files to these sites, then send links to their friends and family. But this method has major drawbacks. The recipients don&#8217;t get the full-size files on their own computers, and sometimes must register with the sites to view your material.</p>
<p>This week, we tested a new, free, application called Pando that aims to solve this problem without requiring you to use an intermediary Web site. Pando lets you email huge attachments &#8212; up to one gigabyte each &#8212; to anyone, without breaching email size limits, or clogging anyone&#8217;s inbox. It comes in versions for both Windows and Macintosh computers, available for downloading at <a href="http://www.pando.com" rel="external">www.pando.com</a>.</p>
<p>It sounded fishy to us, too, but Pando, from Pando Networks Inc., performed really well in our tests &#8212; even in its current &#8220;beta,&#8221; or trial, stage. It&#8217;s simple, fast, and effective, and it solves the large-attachment problem.</p>
<p>Pando works by merging the mechanism of email with its own small program and a modified version of BitTorrent, a back-end file-transfer system best known until now for speeding up the downloading of large, unauthorized files, like pirated movies.</p>
<p>Here&#8217;s how you use Pando. First, you download and install the small Pando program. Then, you select the files you want to send. These can be any type of files you want, or even whole folders of files. Then, still using the Pando software, you type in the addresses of the recipients, the subject, and a message. The software then does three things: it creates a Pando Package, a small special file that instructs the recipient&#8217;s computer on how to fetch the files; it sends an email containing that package file, plus any text you want; and it uploads the files to a Pando server.</p>
<p>On the recipient&#8217;s end, an email is received in his or her normal email program containing the Pando Package as a tiny attachment (one huge 94 megabyte attachment we sent required only a 22-kilobyte attachment). The recipient just opens the Pando Package attachment, and it in turn launches the Pando software, which then downloads the files or folders you sent. The first time the recipient receives a Pando email, he or she will have to download and install the Pando software. There&#8217;s a link in the email to the download site.</p>
<p>Once downloaded onto the receiver&#8217;s computer, all Pando files can be found in a special folder that Pando automatically creates. In Windows, it&#8217;s called My Pando Packages and is in My Documents. On the Mac, it&#8217;s called Pando Packages and is in the home folder. The files are also listed in the handy Received list in the Pando software.</p>
<p>As a bonus, Pando can sometimes transmit these large files faster than your email program or Web browser could. That&#8217;s because it uses a modified version of the speedy BitTorrent technology.</p>
<p>We downloaded and installed Pando in just a few minutes. Opening the small Pando email attachment from Microsoft Outlook on Windows or Apple Mail on the Mac prompted a little Pando window to pop up, in which all sent and received files were organized. This window is simple, showing a thumbnail image and text description of each file. A list of received files shows who sent the file and when; the sent list shows to whom you sent files and when.</p>
<p>We started out big, sharing a 95-megabyte, high-resolution video. You must create a username and password to send using Pando, which we did, entering our email and first and last names. A simple &#8220;Send New&#8221; icon opens the email-like form, where we dragged and dropped this big video file.</p>
<p>No Pando Package can total more than one gigabyte, and an automatic tally shows you how large the Package is becoming as you drag and drop more files into it.</p>
<div class="media-CENTER" style="width: 380px;"><a href="http://online.wsj.com/public/resources/images/PJ-AI146_pjMOSS_20060711212741.jpg" rel="external"><img src="http://online.wsj.com/public/resources/images/PJ-AI146_pjMOSS_20060711212741.jpg" alt="Screen Shots" height="196" width="380" /></a><br />The Pando software program allows users to send large email attachments without running afoul of normal size limitations.</div>
<p>Another way to send files using Pando is by right-clicking on any file or folder in your computer and selecting a &#8220;Send With Pando&#8221; option that appears after the software application is downloaded. Selecting this also opens the familiar sending window. But this works only in Windows.</p>
<p>The 95-megabyte video took eight minutes to upload, and nine minutes to download &#8212; impressively fast times. Another Pando Package filled with 44 high-resolution digital photos totaling 65 megabytes took six minutes to upload, and six minutes to receive.</p>
<p>But Pando can&#8217;t entirely overcome slow Internet connections, so your speeds may vary considerably. This is especially true on the uploading side, as even broadband cable and DSL connections typically offer upload speeds that are a fraction of their download speeds. In our tests, at our office and homes, our download and upload speeds ranged from 30 kilobits per second to 250, depending on where we were and when we were testing.</p>
<p>Even if you didn&#8217;t see any speed improvement with Pando, you&#8217;d still benefit from the sheer ability to send huge attachments. That&#8217;s a big deal.</p>
<p>On July 25, Pando Networks will introduce a special plug-in for Outlook, making it even easier for users to send huge files without worrying about inbox congestion. And the company also has plans to introduce plug-ins for Web-based email programs like Google&#8217;s Gmail and Microsoft&#8217;s Hotmail.</p>
<p>If you&#8217;re tired of bounced emails, and of using Web sites to share your personal videos or photos, Pando is a straightforward solution that anyone can understand in a matter of minutes. It&#8217;s a great solution to a vexing problem.</p>
<ul>
<li><strong>Email:</strong> <a href="mailto:MossbergSolution@wsj.com" rel="external">MossbergSolution@wsj.com</a>.</li>
</ul>
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